Bye Laws of 'THE INDIAN SOCIETY OF HUMAN GENETICS'
Art. III: OFFICERS OF THE SOCIETY AND THE MEMBERS OF THE GOVERNING COUNCIL
Clauses (1) to (4) relate to the first Council of Founder Members.
1. The Society is founded in 1971 with a few members to be called the Founder Members of the Society. This body of Founder Members forms the first Governing Council (or the Council) which includes all the Founder Members (may be 11 or 12). They shall unanimously select one each for the offices of the President, the Vice-President, the Secretary and the Treasurer from amongst themselves, and the remaining Founder Members shall serve on the Council as Members of the Council.2. The life of this Council shall be five years.
3. The first Council formed of all the Founder members shall also function as the Selection Committee for scrutinizing the membership applications for consideration of eligibility and the category of membership that can be assigned to each applicant during its tenure.
4. It is provided that the four office-bearers of the first Council mentioned above shall be elected from among the Founder Members in rotation for a term of two or three years (to be specified at the time of election) to begin with to keep the Society on an even keel.
5. The members of the ensuing Councils shall be elected from among and the Ordinary and Life members. The members so elected shall be members of the Council (except for the first elected Council) for a period of 4 years. The 4 officers shall be elected among and by the members of the Council every two years. The President and Vice-President shall be elected from the members who will be members of the Council for the next 2 years and 4 years, respectively.
6. Half the members of the first elected Council shall be members of the Council for only two years. This Council at its first meeting shall first elect the President who will be a member of this Council for only 2 years and lots shall then be taken to determine the other 3 members who will be members of the Council for only 2 years. The Vice-President shall then be elected from the other 4 members.
7. All the four offices of the Society shall be honorary. The President will preside over the meeting of the Society and the Council. In his absence the same functions will be performed by the Vice-President. If both of them are absent, the Secretary shall propose the name of one of the Council members to occupy the chair in that particular meeting and the proposal should be seconded by another member with voting right.
8. Functions of the Secretary :
The Secretary shall be responsible for carrying out the directions and decisions of the Council and manage the affairs of the Society as laid down in the Constitution and the Bye-laws, subject to the control and regulation of the Council.
In this context the Secretary shall:
(i) Convene meetings of the Governing Council as laid down under Art. IV of the bye-laws.9. Functions of the Treasurer :(ii) Have administrative control over all the affairs of the Society.
(iii) Have charge of the correspondence in relation to the Society.
(iv) Keep accurate minutes of all the meetings of the Society, Governing Council and committees thereof.
(v) Prepare the Annual Report of the Society.
(vi) Be in charge of all documents and property and other assets of the Society.
(vii) Collect all dues of the Society, and pay in all the amounts into the banking account of the Society and inform the Treasurer of the money paid.
(viii) Perform all such duties as are incidental to his office.
(ix) Take such steps and actions within the framework of the Constitution and the Bye-laws to promote the objectives of the Society.
(i) The Treasurer shall have charge and custody of , and be responsible for, all funds and securities of the Society, receive and give receipts for money due and payable in the name of the Society from any source whatsoever and deposit such moneys in the bank or banks as decided by the Governing Council and shall perform such other duties as from time to time may be assigned to him by the Governing Council.10. The Co-opted member of the Council : No member shall remain as co-opted member of the Council for more than two years continuously. The first Council of the Founder Members only shall not include any such member at all.(ii) The Treasurer shall maintain true accounts of the funds and other assets of the Society and of funds and other assets connected with or in any way controlled by the Society.
(iii) All cheques shall be signed by (a) the Treasurer and (b) the Secretary or the President.
(iv) Changes of office bearers shall be notified to the bank as per the banking laws.
